TOUCHMATE OFFICE DOCUMENTS CONTROL SOFTWARE (Corporate Edition)

Concept

A simple and powerful software application tool towards capturing employee details as well as all their document/data. It has built-in tool for scanning and storing the documents and certificates of employee and company required by the office. TOUCHMATE Office Document Control Software Corporate Edition facilitates data transportation and exchange through multiple channels by near online and offline methods. TOUCHMATE Office Document Control Software Corporate Edition, by default using MS SQL as database.

Why ODC Corp. Needed? 

TOUCHMATE Office Document Control Software Corporate Edition is an automated HR & Admin Solution, benefits administration, and payroll system which can be configured to reflect your business practices and processes. Users can be provided with specific permissions according to their job responsibilities and authority to access sensitive information.

In addition, users can easily create their own specialized reports to supplement the extensive library of predefined reports. Finally, ODC Corp Edition reduces the overhead involved in day-to-day tasks and frees up your Admin/PR professionals to focus on more strategic issues.

Key Facilities

Employee Management:
  • All Employee/Company/Branch Related Info.
  • Document Handover & Receiving Control
  • Document Expense Control
  • Multiple Reports and Document Expiry Alerts
  • Document Scan & Attachment.
Payroll:
  • Payroll & Loan Management for Easy Salary Processing
  • Time & Attendance Management with Biometric Device Support.
  • Overtime Calculation
  • Leave Calculation & Management
  • Calculation of Gratuity & End of Service Benefits
Vehicle Management:
  • Vehicle General Details
  • Vehicle Registration Expiry Alert
  • Petrol Card Details
  • Repairing Details & Fuel Consumption Analysis.
  • Document Scan & Attachment
Insurance Management:
  • Personal/Building/Stock/Vehicle Insurance Details.
  • Insurance Policy Alerts & Detailed Reports.
  • Document Scan & Attachment.

 

Trade License & Tenancy Contract Management:
  • Multiple License handling
  • Multiple Contract handling
  • License & Contract Expiry Alerts & Reports.
  • Document Scan & Attachment.
Travel Management:
  • Travel Details Handling.
  • Air Fair & Other Expense Handling.
  • Document Scan & Attachment.
General:
  • Search, View, Scan, Print, Fax, Email & Export.
  • Data import from Excel, Access and MS SQL.
  • Export to Excel & CSV.
  • Expiry Alert for Important Document by Desktop Pop-Up.
  • Expiry Alert and Report through Email.
  • Free from Document Expiry Related Headaches.
  • Easy Document Retrieval.
  • Multiple document attachment ie. DOC, XLS, PDF etc.
  • Report Templates Designing.
  • Remote Connectivity.
  • Theme & Colour Selection.
  • User Defined Captions & Shortcuts.
  • Windows 8.1 Compatibility.
  • Advanced user level password security.
  • Leads to a Paperless Office And Many More……

Modules

Employee Control
  • The basic feature of this system is employee information. All Employees related information can be stored in this module. Here the employee related information like Employee Name, Nick Name, Contact Details, Personal Details, Date of Joining, Date of Birth…etc can be entered.
Passport Control
  • Employee passport details like Passport No, Place of Issue, Country Issue Date Expiry Date, Renew Date…etc can be entered here. Once entered all information related to passport this will automatically setup the expiry alert for you. Also the documents related to the passport can be scanned and keep in the system, so it can be easily retrieved later.
Visa/Work Permit/Health Card Control
  • Employee Visa Details, Visa No, Visa Issued Date, Visa Expiry Date, Labour Card Details, Labour Card No, Labour Card Issued Date, Labour Card Expiry Date, Health Card Details, Health Card No, Health Card Issued Date, Health Card Expiry Date …etc can be entered here.
Visit/Other Visa Control
  • This option is used for entering the visa details of visit visa Transit…etc. Here the details can be grouped according to the visa type. The user has the options to create visa types.
Asset Management
  • This is a basic module for asset handling of companies; we can keep information of all assets & also issue/receive details to employee. Module is directly linked with passport handover, gratuity module & settlement modules, which helps in keeping a track on all the assets issued to employee at the time of employee’s part or final settlement.
Trade License Control
  • This option allows you to feed all trade license details and the expiry dates. Once entered all information related to trade license this will automatically setup the expiry alert for you. Also the documents related to the trade license can be scanned and keep in the system, so it can be easily retrieved in a later time.
Tenancy Contract Control
  • Tenancy Contract is an option to keep track of all tenancy documents. This option allows you to feed all tenancy contract details and the expiry dates. Once entered all information related to trade license this will automatically setup the expiry alert for you. Also the documents related to the tenancy contract can be scanned and kept in the system, so it can be easily retrieved later.
Vehicle Control
  • Vehicle Master allows you to enter all vehicle details and track the expiry of vehicle registration. Also we can enter details of petrol card and repair history of vehicle. Documents related to the vehicle can be scanned and kept in the system which can be easily retrieved later.
Insurance Control
  • Insurance module allows you to enter all insurance details of building, stock, vehicle etc. and track the expiry of their policy. Documents related to the insurance can be scanned and kept in the system, so it can be easily retrieved later.
Travel Control
  • Traveling details of employees can be entered in this module. We can also enter Trip Expanse Details for report generation.
Expense Control
  • This module helps us in handling expenses incurred on any document/work in the office. We can set default expenses and default amount in master entries, while generating expense report we can get reports of default amount and actual amount incurred on any document/work which helps us in knowing differences in expenditures.
Payroll & Loan Management
  • This software includes a payroll management module, which is simple, powerful and easy to use for generating your monthly payroll. This module allows you to set the monthly allowances and deductions of the employee and generates the report for you. Branch wise salary consolidation report also can be generated in it. Also it contains a loan management module, which can be used to track the loan details and monthly repayment.
Automated Attendance Module With Biometrics Device Support
  • This module helps us in managing attendance of all employees automatically. It retrieves data from finger scan device and at the time of monthly salary process, it helps us in calculating monthly salary on the basis of employee’s attendance.
Overtime Management
  • In order to calculate overtime this software gives us excellent way of calculating normal OT rate as well as holiday OT. It is directly linked with automated attendance management which allows users to generate overtime calculating and reports configuration.
Leave Management
  • In order to process leave management as per GCC labour policy this software gives us excellent way of leave calculation and management. This module is divided in three parts; first where we can Define Leave Master, second is Leave Approval & Calculation and third Report Generation.
Gratuity & End Of Service Benefits
  • This module helps us in managing employee’s gratuity and end of service benefits. Gratuity calculation wizard help users in calculating gratuity as per the parameter set by company in accordance with labour department rules & regulations.
Settlement Module
  • Settlement module is a parameter based module where we can set parameter for both part settlement or final settlement for employees, we can create master entries like gratuity, leave salary, air ticket allowances etc and assign at company/branch/division/departments/employee level.

 

 

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