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TOUCHMATE OFFICE DOCUMENTS CONTROL

Concept

TOUCHMATE Office Document Control software is a complete essential document handling solution suitable for any type of business organizations. This solution is ideal for managing documents in an organization in well indexed encrypted digital format. This systematic way of digital storage & document management will help to save time, money. Also the expiry alerts & remainders will help to avoid the heavy fines. This will be an ultimate solution for document scanning, storage and archival. Its unique scanning facility allows you to scan any document directly to a centralized storage location, retrieve whenever required, print, email and export your documents easily. Multiple pages of a document can quickly scan & save using this software. An automated expiry alert system alerts you before the expiry of any document stored through this software. Companies Detailed Document Management & Employer’s Documents Management are the unique modules included TOUCHMATE assure a great comfort for document handling, so easy… so cool…. It’s ultimate & highly essential software solution for every organization.

Key Facilities

  • Easy scan, store, search, view, print, email and export documents.
  • Export documents in various formats including PDF, Word, Excel .
  • Email & Export reports in various formats with easy process & advanced user level password security
  • Expiry alert shows for all kind of documents on home screen.
  • Expiry alert through report and automated email.
  • Free from document expiry related headaches.
  • Quick document retrieval to view, email & print when need urgently.
  • Document handover, receive & tracking to avoid misplace original.
  • All employees/companies/branches/employers related information.
  • Company related media & marketing documents archives.
  • All employees & their family related documents information.
  • All employers & their family related documents information.

Extra Features

  • Employees & Employers passports, visas, ID cards, insurance, medical, driving licenses, assets, company trade licenses & other document easy management.
  • Travel control with trip expense details.
  • Easy interface to navigate between records in form of Layout view, card view, carousel view etc.
  • Scan control panel provides the functionalities to scan & edit the document through various options.
  • Report customization.
  • Multiple page document scanning.
  • Theme & color selection.
  • Advanced user level password security.
  • Windows XP/Vista, Windows 7, Windows 8 / 8.1 compatibility.
  • Leads to a paperless office.
  • Many more features...

Modules

Employees & Families
  • Employee module can be used to create and manage the general information, documents and other details associated with all the employees belong to an organization. Employee family can be used to create and manage the family information of the employee, also documents and other details with the employee family can be kept using this option.
Employers & Families
  • Employer module can be used to create and manage the general information, documents and other details associated with all the employers belong to an organization. Employer family can be used to create and manage the family information of the employer, also documents and other details with the employer family can be kept using this option.
Passports/Visa/Work Permits/Health Card
  • Passport can be used to create and manage the passport information of the employee/employer/families, also documents and other details with the passport can be kept using this option. Visa can be used to create and manage the visa information of the employee/employer/families, also documents and other details with the visa can be kept using this option. Work Permit can be used to create and manage the work permit/labor card information of the employee, also documents and other details with the work permit can be kept using this option. Health Card can be used to create and manage the health Card information of the employee/employer/families, also documents and other details with the health card can be kept using this option.
National IDs
  • National ID can be used to create and manage the national Id information of the employee/employer/families, also documents and other details with the national Id can be kept using this option.
Insurance & Medical
  • Insurance can be used to create and manage the insurance information of the employee/employer/families, also documents and other details with the insurance can be kept using this option. Medical Records can be used to create and manage the medical information of the employee/employer/families, also documents and other details with the medical record can be kept using this option.
Driving Licenses
  • Driving License can be used to create and manage the driving license information of the employee/employer, also documents and other details with the driving license can be kept using this option.
Trade Licenses
  • Trade license can be used to create and manage the trade license information of the company, also documents and other details with the trade license can be kept using this option.
Premises & Flats Tenancy
  • Premises & flats can be used to create and manage the details of buildings, flats ,shops and any other premises owned/rented information of the company, also documents and other details with the general visa can be kept using this option. Tenancy can be used to create and manage the tenancy contract information of the company, also documents and other details with the tenancy contract can be kept using this option.
Travel Management
  • Travelling can be used to create and manage the travelling information, also documents and other details with the travelling can be kept using this option. We can manage the general information as purpose of travelling, country, travelling budget amount, advance amount, approval details and team members name travelling together. Also we can manage the expense details done while travelling as expense type, when it's done as date, expense amount & payment mode.
Ownership & Agreements
  • Ownership can be used to create and manage the owners/partners information of the company, also documents and other details with the ownership can be kept using this option. Agreement can be used to create and manage the all kind of agreement information of the company, also documents and other details with the agreement can be kept using this option.
Salary Package Info
  • Salary Package Info can be used to create and manage the salary package information of the employee, also documents and other details with the package info can be kept using this option.
Document Handover
  • Handover provides the functionalities make the records for handover of documents, vehicles & flats, resources etc. We can handover to (as any employee/ employer) or company/branch. If handover to is a company/branch, we can select the storage details (In case of documents). We can enter shelf number, rack number and cabinet for the future reference.

 

 

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